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The Bay's Regional Response Capability Team
The Bay 8 programme is a Bay of Plenty initiative to develop a pool of staff who would be the first staff called upon to support the response to an emergency .
When there is a major emergency, councils establish coordination centres to lead the response for there respective areas. It's important that in the initial hours that the people doing this work are able to act fast under pressure to create some sense of order in the midst of uncertainty.
The Bay 8 programme is designed to provide special training and leadership development to those people who would like to become more involved in emergency responses, especially when things first 'kick off'.
Bay 8 team members would be:
Emergency shelter deployment exercise
Throughout October and November, we will be coming to your council to conduct roadshows and provide you with the opportunity to meet current members and ask questions about the programme.
If the programme looks like it is something you really want to be part of, then you will have the opportunity to apply. Successful applicants will then be able to attend a week-long residential training camp in taking place in March 2025.
If you are keen to know more, either come and have a chat to the EMBOP team or email emergencymanagement@embop.govt.nz for further information.
Team members will be selected for their personal attributes, not just their emergency management knowledge. There are no age limits or specific BAU roles that we are looking for, it's more about being a good fit for the role.
Personal Requirements
The most important thing we are looking for are enthusiastic people who are who are adaptable and comfortable working in uncertain conditions. Emergency responses events can require us to respond at short notice to work in high pressure environments for longer hours than we would normally do.
Most importantly, you need to be a team player who can work with a range of people to get things done. At its core, CDEM is about working together, so interpersonal skills and attributes will be a key part of team selection.
If you want to be part something where you work alongside great people to make a real difference to communities at their worst times, we'd like to hear from you.
Home Organisation Requirements
Successful applicants will need the support of their team leaders because they are the people who need to agree to you being one of the 'first cabs off the rank' for emergency responses and deployments. You will also need to attend the week-long residential training camp from 16 - 21 March 2025
Because of these factors, all staff will need prior approval from their respective line managers before applying to be part of the team.
Emergency Management Training Requirements
Those selected need to have completed the ITF Foundation course (30 minute online course) and ITF Intermediate (2 day in- person course) before they attend the week-long residential training camp in March 2025. In addition to this, there will also be some specific pre-requisite training delivered to successful applicants in the lead up to the Residential programme.
If you are interested in being considered for Bay 8 but you haven't yet done the ITF courses, come and have a talk to the EMBOP team or email emergencymanagement@embop.govt.nz to find out about the available courses.
Go on deployment and you can be as happy as John!
During October and November 2024 Emergency Management staff will be traveling around the region to deliver programme roadshows. The purpose of the roadshows will be to provide more details about the programme and give you the chance to ask any questions you may have.
Please come along to meet some of the team and ask any questions you may have about the programme.
Regional House session #1
Date: 24/10/2024
Time: 10:00-10:30 (Project team available through until 11:00 for those who wish to chat)
Location: Pou Tokomanawa Tahi, (Emergency Management Centre) Level 3
Regional House session #2
Date: 29/10/2024
Time: 10:00-10:30 (Project team available through until 11:00 for those who wish to chat)
Location: Pou Tokomanawa Tahi, (Emergency Management Centre) Level 3
Whakatane Office
Date: 30/10/2024
Time: 10:00-10:30 (Project team available through until 11:00 for those who wish to chat)
Location: Mataatua (CMR 1) 1st floor
Rotorua Office
Date: 31/10/2024
Time: 10:00-10:30 (Project team available through until 11:00 for those who wish to chat)
Location: Waiariki
Opotiki District Council Office
Date: 17/10/2024
Time: 10:00 -11:00
Location: Council Chambers
Western Bay District Council Office
Date: 7/11/2024
Time: 11:00 -13:00
Location: Te Puna Room; Otamarakau Room
Tauranga City Council EOC Monthly Standups
Date: 16/10/2024
Session Setup: Incorporated into EOC Monthly Standups
For Tauranga staff who cant make the in person session, there will be a Virtual Roadshow on Friday 18th October at 10am. If you are interested in attending the online session, email emergency.management@tauranga.govt.nz to request a link.
Whakatane District Council EOC Monthly Standups
Date: 6/11/2024
Session Setup: Incorporated into EOC Monthly Standups
Follow-up Lunchtime Q&A Session: 12:00 in WDC Council Cafe
Date: 09/10/2024
Time: 12:00 -13:00
Location: Committee Room 2
If for whatever reason you cant make the in-person sessions, we will also be holding a Virtual Roadshow on Friday 18th October at 10am.
You should have received a link to the session from CDEM professionals within your organisation, but for those that did not, here are the details you need to join us on Friday 18th.
Microsoft Teams Meeting: Join the meeting now
Meeting ID: 445 826 333 153
Passcode: 9omwHb
Join on a video conferencing device
Tenant key: boprc@m.webex.com
Video ID: 137 906 941 6
Initially, anyone who wants to apply will be asked to send a cover letter to emergencymanagement@embop.govt.nz explaining why you want to take part in the programme and become part of the team. Once this is received we will then send out an application form to capture a few key details we need for the application process.
Going forward you may be invited to an interview that will give you the chance to learn more about the programme and help us get to know you better.
Places are limited, so we expect it to be a competitive process, but you will hear one way or the other if you have been successful by November 15.
if you have any questions, have a talk to your council Emergency Management team or email emergencymanagement@embop.govt.nz
BOP staff supporting the response to Westport floods
Why is it called Bay 8?
Bay 8 will be an enhanced response capability drawn from across 7 Councils and Emergency Management Bay of Plenty. The union of these 8 organisations from across the Bay is what gives the team its name.
What is the expectation/commitment if we are asked to deploy?
The purpose of the programme is to pull together a team of enthusiastic people who want to play an active role in emergency responses and are happy to deploy at short notice to other districts or regions. That being said, we appreciate that you won't be able to respond to every event.
How long are deployments?
If you respond to a local event, the length of time you are involved will vary although each deployment/rotation will ideally be 5 days before you have you stand down days.
If you are deployed to an event in another region, the standard duration is 1-5-1 + 2:That means five days working in the response, one day either side for travel, and two days stand-down once you get home.
Can I apply for the team if I have never worked in an emergency response?
Yes, you are welcome to apply if you haven't been part of an emergency event yet. You do need to have done the ITF Intermediate two-day course, but prior emergency response experience is not essential.
It's more important that you have the right personal abilities to work as a team and support each other and your communities.
What is the application process?
At any time between now and November 10th we would like you to provide us with and expression of interest explaining why you would like to be par of the programme. There will then be a selection process and everyone who has applied should hear back on November 15. The residential training camp for successful applicants will run from March 16-21 2025.
What do I need to Apply?
In order to apply for the role, you just need need to have the following;
What's required once selected?
If you are successful and have been selected, you will be required to provide or take part in the following;